As of June 2018, US notary services and all public writing procedures will migrate from paper to digital. That is to say that those documents, usually long, that are elaborated in the notaries can be done from the comfort of a computer, in your home.
This was the announcement of the Superintendency of Notaries and Registration that confirmed that, since the middle of the year, the processes will migrate to the digital ones, the transfer of documents that have been processed will have to be gradual, to eliminate their paper version.
Are they closing US notary public? If so, why?
Indeed, they are. However, notarial services are strictly offered at the US Embassy in Bogotá, Colombia.
The plan has three general objectives:
The first, logically, is the saving of paper that implies to take an important step for the protection of the environment and the natural resources of the country.
It is not a small saving, taking into account that for any document of this type at least three hard copies are required to be stored in a file.
The second is to save time for both citizens and officials dedicated to mechanical operations. This should lead, therefore, to a saving in the same time that each procedure lasts.
And the third is to save close to one trillion pesos, which is what it costs the Superintendency, annually, to organize the 1,800 kilometers of paper that exist in the national archive since 1786. In addition to the paper and ink expenses that have to be go for the day-to-day procedures of Colombians. It is worth noting that only until the middle of the year will it be known how much the investment made by the entity in this system will be equivalent.
There is another great additional advantage of moving to digitalization, explained the superintendent, Jairo Alonso Mesa, and is to prevent “the Cartagena thing from happening, where more than 50 false licenses were found.”
The digital version of public deed documents guarantees the reliability of the required information, a weakness found in the capital of Bolívar, where curatorships allowed the entry of unreliable documents for buildings.
How will it be implemented?
They explained from the Superintendence that the data will be stored securely within the entity’s data system and will have permanent availability to be consulted.
“We are working with the notaries and the registry offices so that the electronic writing can be implemented, which will help to expedite the procedures, guaranteeing availability and consultation from any place and at any time,” said Mesa.
Although paper and workforce will be saved by allowing the virtual function, from the Superintendence they clarified that the costs of the documents will be similar, but will work with a Pin or some virtual payment mechanism to make the payment.
Even so, they remarked that the citizen will save money because the filing of the document will be automatic and it will not be necessary to go to the Registry Offices of Public Instruments.
On the other hand, for the matter of curatorships, documents that require a notarial procedure for approval can be consulted in the “cloud” that the Superintendency will have so that each notary can download them and verify their authenticity.
Apart from this, digitization will largely extinguish a traditional figure of notaries: the processors.
These had already lost much of their niche market with the anti-paper law of 2012 and if it is now cut further, it will depend on the digital platform usability developed in these months by the Superintendency.
You can do any process online now, with a $25 cost via webcam here.